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Team Secretary & Admin Support
Team Secretary & Admin Support – UK
Role Location: London (Zone 1)
About Kadans Science Partner
Kadans is a leading developer, operator and asset manager of Science Parks with a high expertise in real estate for knowledge intensive industries. Kadans has a deep understanding of the requirements in different research fields of our tenants and the complexities that come with it.
The portfolio consists of specialised office and laboratory facilities including cleanrooms, research facilities, pilot plants and more for R&D departments of knowledge institutions, educational bodies and knowledge-intensive businesses in sectors such as life sciences, healthcare, biotechnology and high-tech industries.
Kadans is uniquely familiar with the needs of innovative organisations and knows how to translate these into profitable, high-quality and sustainable facilities. With an optimal positioning of spaces, perfect functional floor areas and the ideal layout and specifications of laboratories.
Kadans owns and manages multiple assets in the UK including Babraham Research Campus (Cambridge), The Science Quadrant (Oxford), Sycamore House (Stevenage), West of Scotland Science Park (Glasgow) and is in advanced discussions to significantly expand its portfolio in the UK & Ireland with new developments and acquisitions.
Kadans’ goal is to create a pan-European platform initially focusing on the Netherlands, Germany, Spain and the UK. Kadans’ portfolio comprises 40+ properties across 14 campus locations, serving more than 300 tenants.
Role & Responsibilities
Diary Support – a high level of diary support/management – scanning of emails, identifying regular tasks for senior team to complete and organising meetings
Travel – agree travel need and coordinate arrangements appropriately, can involve multiple destinations and short notice changes. Create logical itinerary based on availability. Provide support with travel documentation.
Meeting and Event Planning – Take brief and deliver event management and coordination within budget. Work closely with head office events team.
Communications – Support the drafting of proposals and presentations with direction from senior team. Document production and formatting; brand compliance; proof reading materials for consistency, grammar, and spelling.
Financial Administration – work closely with central finance team to ensure invoices are correctly administered.
Client/EA Relationships – Develop relationships with clients, tenants, partners and their support teams. Establish network across the real estate community.
Additional Administration – Assist with miscellaneous administrative tasks.
Key skills and qualifications
Strong Diary Management (multiple diaries).
Excellent verbal and written English.
Excellent customer service skills.
IT and Microsoft Office skills (Word, Excel, PowerPoint, Outlook, Office 365).
Effective team player, flexible but with the ability to work independently.
Excellent organisational skills and ability to prioritise effectively.
Strong interpersonal skills with confidence to interact with people at senior levels.
Ability to work within agreed timescales.
High level of accuracy
Pro-active, display initiative and work well under pressure.
Experience working in a similar role supporting Senior Management.
Why would you work for Kadans?
We offer you an independent position with room for own initiative in a professional working atmosphere. Kadans stands for great employment conditions and a pleasant, open and informal company culture with opportunities for development and growth.
If you meet this Team Secretary profile, we would like to receive your written application to include a CV. These can be sent to James Sheppard: firstname.lastname@example.org
If you would like an informal discussion about the role, please contact James Sheppard (Head of Commercial UK & Ireland) email@example.com
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